Administration Assistant
- By JobCentre Online NI
- Thu 20 January 2022
- Updated on Sun 27 March 2022
Job location: Cookstown
Salary: 16/17 £4.62, 18/20yrs £6.56, 21/22yrs £8.36, 23/24yrs £8.91
Hours: 42
Worktime: Monday-Thursday 9am-5.30pm, Friday 9am-5.00pm
Closing date: 03/03/2022
Employer: JobStart Scheme
Business: Government Programme
Address: Design Centre
Belfast
Postcode: BT1 3BA
Telephone: 000 000000
Website: www.communities-ni.gov.uk
Job Duties: The employer is: BELL CONTRACTS & CO LTD.Provide Administration support including:Answer telephone callers and transfer in a timely and accurate manner.Record and convey incoming or outgoing telephone and email messages.Manage and monitor emails, responding to queries. Place orders as required.Liaise with Site Foremen and Contracts Managers. Organise labour/agency workers for sites as required, including timesheets.Organise travel arrangements. Matching of invoices/receipts to payments.Assist with collation of bid information. Update and maintain Subcontractor list.Prepare and manage bid documentation to Subcontractors and suppliers. Co-ordinate PQQ/tender correspondence & clarifications.Schedule and report on Subcontractors during the End of Defects Liability Period. Maintain relevant databases & trackers.Maintain effective filing system. Work to tight deadlines & short time scales.You will be entitled to annual leave during this Job Opportunity.
Qualifications / Experience: Ability to work in a busy, fast paced office environment.Organised and able to prioritise workload with accurate record keeping.Be able to demonstrate initiative whilst working in a team environment.Proficient in Microsoft packages including Outlook, Word and Excel. Strong interpersonal and communication skills both written and verbal.
Application Method: JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 18-24 years and not in receipt of benefits phone 028 9072 6797.
Other Information: The employer is: BELL CONTRACTS & CO LTD. Although this is a temporary opportunity hours may be extended and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer.